Build your document checklist

What a file needs for each product, grouped by type. The application can start before every document is gathered: it comes first and takes under ten minutes, and documents are the second step.

Invoice Factoring: document checklist

Banking

• Six months of business bank statements

The business and its owners

• Business registration and recent financials

For this product

• Accounts receivable aging report
• Sample invoices and contracts
• Customer list with terms

Before you apply

• Existing registrations against the business — Lenders search the provincial registry before advancing: the PPSA registry in every province outside Quebec, the RDPRM in Quebec. A registration left over from a paid-off facility can block a new approval, so check for one and have it discharged.

Business Line of Credit: document checklist

Banking

• 6–12 months of business bank statements

The business and its owners

• Business registration / articles of incorporation
• Government-issued ID for owners/guarantors

Financial records

• Most recent financial statements (interim or year-end)

Equipment Financing: document checklist

Banking

• 3–6 months of business bank statements

The business and its owners

• Business registration / articles
• Owner ID and basic personal info

For this product

• Vendor quote or invoice (with serial/VIN)

Before you apply

• Existing registrations against the business — Lenders search the provincial registry before advancing: the PPSA registry in every province outside Quebec, the RDPRM in Quebec. A registration left over from a paid-off facility can block a new approval, so check for one and have it discharged.

Term Loan: document checklist

Banking

• 6–12 months of business bank statements

The business and its owners

• Business registration and owner ID

Financial records

• 1–2 years of financial statements (year-end)
• Recent interim financials
• Debt schedule (existing obligations)

Merchant Cash Advance (MCA): document checklist

Banking

• 3–6 months of business bank statements
• Void cheque or pre-authorized debit form

The business and its owners

• Government-issued photo ID for the owner
• Business registration / articles (if requested)

Inventory Financing: document checklist

Banking

• Six months of business bank statements

Financial records

• Accounts payable and receivable aging

For this product

• A current inventory listing with cost values
• Recent supplier invoices
• The storage agreement, if stock is held at a third-party warehouse — It affects who can access the goods.

Before you apply

• Existing registrations against the business — Lenders search the provincial registry before advancing: the PPSA registry in every province outside Quebec, the RDPRM in Quebec. A registration left over from a paid-off facility can block a new approval, so check for one and have it discharged.

Bridge Loan: document checklist

Banking

• Six months of business bank statements

The business and its owners

• Basic business information

For this product

• A clear exit timeline — The exit is how the bridge gets repaid: the sale of an asset, permanent financing closing, a customer payment, or a milestone completed.
• Documents that support the exit: a sale agreement, financing commitment or customer contract

If the bridge is secured by real estate

• Property appraisal
• Title
• Current financing details
• Proof of insurance

Acquisition Financing: document checklist

Banking

• Six months of business bank statements

Financial records

• 3 years of the target's financial statements, CPA-prepared preferred
• 3 years of the target's tax returns
• Current accounts receivable and payable aging
• Customer concentration analysis

For this product

• Signed letter of intent (LOI) or term sheet
• Your buyer business plan

Format requirements

• Bank statements must be PDFs downloaded directly from the bank, not screenshots, photographs, or scans.
• Statements must show the legal business name and match the operating account the business actually runs through.
• The period must be continuous, with no missing months inside the requested range.
• Personal accounts are not a substitute for a business account in the company name.

Merchant Cash Advance (MCA)

• 3–6 months of business bank statements
• Government-issued photo ID for the owner
• Void cheque or pre-authorized debit form
• Business registration / articles (if requested)

Business Line of Credit

• 6–12 months of business bank statements
• Most recent financial statements (interim or year-end)
• Business registration / articles of incorporation
• Government-issued ID for owners/guarantors

Invoice Factoring

• Accounts receivable aging report
• Sample invoices and contracts
• Customer list with terms
• Business registration and recent financials

Equipment Financing

• Vendor quote or invoice (with serial/VIN)
• 3–6 months of business bank statements
• Business registration / articles
• Owner ID and basic personal info

Term Loan

• 1–2 years of financial statements (year-end)
• Recent interim financials
• 6–12 months of business bank statements
• Debt schedule (existing obligations)
• Business registration and owner ID

Documents requested later, not upfront

Larger facilities and asset-backed products add documents at the underwriting stage rather than at application: year-end financial statements, an accounts receivable aging report for factoring, equipment invoices or quotes for equipment financing, and a purchase agreement for acquisition files.

These are not needed to receive initial offers. Gathering them before applying delays the application without accelerating the decision.

Frequently asked questions

Why six months of bank statements?

Six months is long enough to show seasonality and deposit consistency, and short enough to reflect how the business is trading now. Some lenders will review three months for smaller facilities; larger facilities may ask for twelve.

What if my business banks across multiple accounts?

Statements are needed for the account the business actually operates through — the one revenue is deposited into. If deposits are split across accounts, all of them are needed, or the deposit picture is incomplete and reads as weaker than it is.

Related

• How an application moves from submission to funding — Every stage of a Voxen file, what happens at each one, and what holds it up.
• Minimum eligibility requirements by product — The baseline a business has to clear before a lender will look at a file, product by product.
• How financing cost is expressed — Factor rates, APR, advance rates and fees — what each one measures and why they are not comparable.

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